Posted: Wednesday, September 27, 2017 10:46 AM
Job Description Reports to: Controller Location: San Rafael Headquarters Hours: 30-40 hours per week. Core office hours 9am-3pm. Classification: Non-exempt Primary Focus of Position: Work with Controller to enhance productivity of Accounting function by continuously seeking to streamline and improve processes to improve reporting, forecasting, budgeting and segregation of duties. Ensure timely, comprehensive and accurate billing of our Clients by interfacing with our Executive Management, Project Managers and Project Engineers. Liaison directly with Client Accounts Payable functions and on-line billing systems. Facilitate and strengthen working relationship between the Accounting team, Project Managers and Project Engineers. Foster partnership with current and new Clients. Represent, model and perpetuate a “can do” attitude and spirit that translates to a sense of personal responsibility and team spirit. General Accounting Responsibilities: Prepare general ledger entries Perform account reconciliations Prepare sales tax filings Perform job cost analysis Account Receivable Responsibilities: Generate and send invoices or input billing in to Client system. Partner with Project Managers to optimize billing possibilities Follow up on, collect and allocate payments Monitor client account details for non-payments, delayed payments and other irregularities Research and resolve payment discrepancies Generate age analysis and any other accounts receivable status reports as requested Contract Administration Responsibilities: Collect and review Client contracts. Work with Project Engineers and Managers to ensure Client contracts are fully executed prior to commencement of the job. Ensure all billing deadlines and conditions described in contracts are met (eg billing format, supporting documentation, etc.) Maintain organized system of physical and digital records of Client and Vendor contracts Coordinate job Close-out Process for Accounting related functions Special projects as requested. Required Skills/Characteristics: 5 years of progressive related Accounting experience and/or Bachelor’s degree Strong/Intermediate Excel skills with demonstrated aptitude for learning new software quickly Ability to maintain confidentiality, use discretion and diplomacy. Professional verbal and written communication skills Customer service orientation, team player, flexible and accommodating, pride of work product Detail oriented, strong problem-solving skills, ability to prioritize workload, deadline driven Demonstrated ability to work independently, take initiative, see projects through to completion Preferred Skills: 3+ years of project billing related experience in the construction industry Experience with ViewPoint by Vista, or Sage, Deltek Vision, JD Edwards software preferred CA Notary designation a plus Intermediate MicroSoft Office knowledge Company Description What do we do best? Provide premium retail construction services, building retail, luxury, clothing and specialty store, restaurants, and corporate interiors for Fortune 500 companies and smaller local businesses – across the United States and Canada. Since inception, 15 years ago, we have exceeded our revenue goals. This is a result of the extraordinary employees who have built a company that has an extraordinary reputation in the industry. If you want to work for a construction company where employees say "It's not an employer anymore – it’s like a family with an employer twist" or ”I feel a part of a team. Doesn't matter if what's going on is good or bad. If bad, we work together to solve", then this could be the perfect job for you. We offer a competitive salary, benefits, excellent work/life balance, a dog friendly work environment and a welcoming culture!
• Location: North Bay
• Post ID: 83299672 northbay