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Posted: Monday, September 25, 2017 2:47 AM

About the Position The Office Coordinator is often the first line of contact for the Vionic brand. This position answers incoming calls with a high level of customer service and greets all guests with warmth. The Office Coordinator supports the business in the areas of office administration, facilities management, event planning and support, and corporate culture. Act as a liaison between departments, outside vendors and staff members. Essential Responsibilities: Office Supplies and Equipment Manage inventory levels (kitchen, conference rooms, common areas, and copiers), Assist in maintaining, assessing and tracking all office machinery and kitchen equipment. Pickup or deliver printing jobs or special packages. Event Planning Work closely with the Talent & Culture team to plan and execute in-house company social events, researching and placing orders with vendors, providing timely and accurate communications, scheduling and staying within budget. Order event food, prepare and display food, ensure utensils, plates, napkins are available, clean up after event. Pick up food, beverages, desserts for events. Facility Services Clean and maintain 2 times daily all 4 kitchens including refrigerators, microwaves, and toasters and ensure all kitchen items are continuously stocked including paper towels, plate, utensils, sugar, coffee, tea, etc. Run dishwasher daily and unload each morning. Support the department's role and needs of the company in providing effective support within the area of facility services, assisting with office moves, work station setups, etc. Responsibility for development & implementation of efficient office systems for reception. Responsible for organizing storage areas. Assist with Corporate Staff communications (mailings, meeting support, catering.) Track and help manage Corporate Events calendar, assist with meeting set up, and other duties as assigned. Reception Present a professional, welcoming first contact to all clients, funders, vendors, board members, staff, media, etc. - by phone, in person, and email. Answer all incoming calls with warmth and patience, ensuring the caller is provided with a high level of service. Maintain the lobby area, keeping it fresh and ready to receive guests. Provide guests with internet access as requested by a manager and offer guests a beverage. Maintain common spaces for appearance and functionality. Manage conference room calendars; ability to diplomatically resolve calendar conflicts. Executive Team Support Provide support to the members of the Executive Team with expenses, PowerPoint presentations, spreadsheets, travel, and formal communication. Perform difficult, complex, and/or specialized office support work, which requires the exercise of independent judgement and a detailed knowledge of the activities and procedures specific to the assigned task. Other duties as requested


• Location: North Bay, San Rafael

• Post ID: 83103227 northbay is an interactive computer service that enables access by multiple users and should not be treated as the publisher or speaker of any information provided by another information content provider. © 2017